Trustee Minutes for:
01-12-2006
01-17-2006
4:30pm
01-17-2006
01-19-2006
02-16-2006
03-02-2006
03-21-2006
03-23-2006
03-28-2006 am
03-28-2006 pm
03-30-2006
03-31-2006
04-01-2006
04-06-2006
04-07-2006
04-08-2006
04-20-2006
05-04-2006
05-23-2006
06-05-2006
06-15-2006
06-27-2006 am
06-27-2006 pm
06-29-2006 Hrng
06-29-2006 pm
07-12-2006
07-20-2006
08-12-2006
08-17-2006
08-30-2006
09-05-2006 Forum
09-07-2006 Hrng
09-07-2006 SCM
09-21-2006
10-16-2006
10-19-2006
11-16-2006
12-12-2006
• Mr. Olson announced the next meeting date for attendance zones to be held at Sunset Canyon Baptist Church on January 17, 2006. He then turned the meeting over to Superintendent Mary Ward, she provided background information and then introduced Steve Stewart and Jimmy Helm of Deskmap Systems Inc. Mr. Stewart gave a presentation and entertained questions. Lenny Olson polled the audience for public comment or questions.
• Following questions and comments of the audience, Mr. Olson and Mary Ward thanked all who attended.
• Mr. Olson introduced Dr. Jim Walters and Dr. Don Rogers of University Associates. Dr. Walters explained the process to be used for the superintendent search, University Associates roles and the roles of the DSISD Board. Tim Kurpiewski made a brief presentation on the salary matrix he was compiling on superintendent salaries for surrounding districts. Board members provided feedback as to the attributes the Board was looking for that would be included in the announcement brochure to be prepared by University Associates. There was discussion on the process to be used for the Superintendent Profiling Session scheduled for Feb 2nd. University Associates is to prepare a draft timeline on the search process to have a new superintendent hired by June 1st. The contract between the District and University Associates was signed.
• Mr. Olson thanked all for coming and then turned the meeting over to Superintendent Mary Ward, she provided background information and then introduced Steve Stewart of Deskmap Systems Inc. Mr. Stewart gave a presentation and entertained questions. Lenny Olson polled the audience for public comment or questions.III. Mr. Olson announced the next regular Board meeting for Thursday, January 19, 2006.
• Following questions and comments of the audience, Mr. Olson and Mary Ward thanked all who attended.
A. Staffing Efficiency Study Report: Richard Lane, TASB
B. Emergency Operations Plan: DSISD Coordinated Safety Council
• New teachers, Beki Treadway, Matt Loutherback, and Melissa Linder, led the pledge of allegiance to the American Flag and the Texas Flag.IV. Public Forum:
• Lenny Olson invited the audience to join him in a moment of silence.
A. Chris Bounds addressed the Board regarding the best way to contact and communicate with the District and the Board. He also asked how to get information regarding textbooks. Lenny Olson and Mary Ward answered his questions and provided direction.V. Superintendent’s Report:
B. David Brandon addressed the Board regarding the Gifted and Talented Task Force report and presented a letter to Board of Trustees.
C. Bill Brock reminded Board of the play “Godspell” held at the High School.
A. Awards/Recognitions:VI. Action/Report Items:
1. The following people expressed their appreciation of the Board Members in honor of School Board Recognition Month:B. Dwane Shropshire, Assistant Superintendent for Business Operations reported on the following items:
• Sonja Vandivier of the Intermediate school and ATPE president Ann Walsh presented gifts of appreciation.
• Judy Gardner, president of Dripping Springs Education Association.
• Mike Cave, Principal of the Primary School presented a book dedicated to each Board member that reflect their character and in which would be donated to the Primary School Library in their honor.
• Donna Janssen, Principal of the Intermediate School presented books dedicated to each Board member that reflect their character and in which would be donated to the Intermediate School Library in their honor.
• Tyler Damron, Principal of the Middle School presented books dedicated to each Board member that reflect their character and in which would be donated to the Middle School Library in their honor.
• Beki Treadway, Matt Loutherback, and Melissa Linder of the High School presented a certificate and a picture of books selected that was to dedicate to each Board member that reflect their character and in which would be donated to the High School Library in their honor.
• Mary Ward, Superintendent presented certificates of appreciation and books to keep that reflect servant leadership.
1. 2006-2007 Budget.C. Darlene Callender, Assistant Superintendent for Curriculum and Instruction reported on the following items:
1. Introduced Crystal Goree who then presented the Gifted and Talented Task Force report.D. Ron Hill, Director of Human Resources reported on the following items:
2. Mr. Olson opened the meeting to a public for a public hearing at 8:12pm for the Academic Excellence Indicator System report. Darlene Callender gave a presentation and entertained questions and comments of the Board and audience. Mr. Olson closed the public hearing at 8:48pm.
1. Staffing.E. Mary Ward, Superintendent reported on the following items:
1. Enrollment figures.
2. Legislative report. Susie Dudley informed Board of the TASB Grassroots meeting.
3. Regular School Board meeting for March 16th would need to change due to Spring Break.
4. Status report of the School Name Recommendation Committee.
5. School Board Election Calendar.
6. Conflict of Interest Disclosure Forms.
7. School Board mandatory online training regarding open meetings/public information.
8. Hays Central Appraisal District Board of Directors.
9. Important Dates:
a) Secondary School Study Group, February 13, 2006.
VII. Susie Dudley made the motion, second by Tim Kurpiewski to approve the Consent Agenda as presented:A. Lenny Olson led discussion regarding DSISD Attendance Zones for Grades K through 5. Following discussion, Steve Benesh made the motion, second by John Moore to approve the DSISD Attendance Zones for Grades K through 5 by selecting Plan 1 with modifications to zone 25 to go to the new school and to have zones 48 and 49 to go to the Intermediate school. After further extensive discussion from the Board, Steve Benesh amended his motion to go with plan 6 but move 58 and 60 zone to new school. Second by John Moore.Voted for: Lenny Olson, John Moore, Eddie Oliver, Steve Benesh, Bill Brock, Tim Kurpiewski
Opposed: Susie Dudley
MOTION CARRIED
B. Mary Ward led discussion regarding DSISD Goals for 2006-2007. Following discussion, John Moore made the motion, second by Eddie Oliver to approve the DSISD Goals for 2006-2007 as presented. (Susie Dudley stepped out of the room)
MOTION CARRIED
C. Mary Ward led discussion regarding Electronic Voting for DSISD School Board Election. Following discussion, Steve Benesh made the motion, second by Tim Kurpiewski to select the method of electronic voting for DSISD School Board Election held in May.Voted for: Lenny Olson, Steve Benesh, Susie Dudley, Tim Kurpiewski
Opposed: John Moore, Eddie Oliver, Bill Brock
MOTION CARRIED
D. Mary Ward led discussion regarding the option to contract with the Hays County Elections Office to Conduct DSISD School Board Election. Following discussion, Tim Kurpiewski made the motion, second by Steve Benesh to approve a contract with the Hays County Elections Office to conduct DSISD School Board Election for May 2006.
MOTION CARRIED UNANIMOUSLY
E. Lenny Olson led discussion regarding Superintendent Search Subcommittee of the DSISD Board of Trustees. Following discussion, Lenny Olson made the motion, second by Eddie Oliver to approve the Superintendent Search Subcommittee of the DSISD Board of Trustees as recommended.
MOTION CARRIED UNANIMOUSLYF. Greg Jung led discussion regarding the DSHS Course Offering Handbook. Following discussion, Steve Benesh made the motion, second by Eddie Oliver to approve the DSHS Course Offering Handbook as presented.
MOTION CARRIED UNANIMOUSLY
G. Greg Jung led discussion regarding the DSHS Innovative Course Application. Following discussion, Eddie Oliver made the motion, second by Susie Dudley to approve the DSHS Innovative Course Application as recommended.
MOTION CARRIED UNANIMOUSLY
H. Mary Ward led discussion regarding the Extension of a Student Transfer under DSISD Local Policy FDA. Following discussion, John Moore made the motion, second by Eddie Oliver to approve the extension of a student transfer under the DSISD Local Policy FDA as recommended.
MOTION CARRIED UNANIMOUSLYI. The Board discussed the following policies and took the following action:
1. Following discussion, John Moore made the motion, second by Susie Dudley to approve the DSISD Local Policies: DEB, FDA, FDB –Student Transfer: First Reading
MOTION CARRIED UNANIMOUSLY
2. TASB Local Update 77: Information Only.J. Facility Committee Report:
1. Rick Conrad passed out photos of the Intermediate school build out progress and then gave the 2005 Bond Program Status report.K. Parks Commission Report:
1. Lenny Olson had nothing to report at this time regarding the participation in drilling an Irrigation Well at Dripping Springs Sports Park.L. Finance Committee Report:
1. Tim Kurpiewski led discussion regarding Investment Services. Following discussion, Tim Kurpiewski made the motion, second by Steve Benesh to authorize administration to negotiate and sign a contract with Public Financial Management, Inc. (PFM) for investment advisor services.
MOTION CARRIED UNANIMOUSLY
2. Tim Kurpiewski presented Superintendent salary survey information.
A. Minutes for the following Meeting: December 15, 2005 and January 12, 2006.
B. Monthly Tax/Financial Reports and Expenditures.
C. Investment Report.
D. Tax Refunds Over $500 (if submitted).
E. Budget Amendments.
F. Any Leave-Of-Absences and/or New Personnel Contracts.
A. Discussion of Personnel, Legal, Student Discipline and/or Real Estate Matters:X. The Board reentered Open Session at 12:19am, January 20, 2006 and took no action.
1. Property Sale/Acquisition.
2. Professional Contracts.
3. Consultation with School District Attorney Regarding Possible Litigation.
Minutes, February 16, 2006 DSISD Board of Trustees
A. Budget Workshop #1.
• High School student, Molly White and Middle School student, Katie Adams led the pledge of allegiance to the American Flag and the Texas Flag.IV. Public Forum: None at this time.
• Lenny Olson invited the audience to join him in a moment of silence.
A. No awards or recognitions were presented at this time.VI. Action/Report Items:
B. Dwane Shropshire, Assistant Superintendent for Business Operations reported on the following items:
1. Payment Schedule for Chapter 41. First payment sent February 15, 2006.C. Darlene Callender, Assistant Superintendent for Curriculum and Instruction reported on the following items:
2. Bond Issue: Elementary playgrounds.
1. Testing dates.D. Ron Hill, Director of Human Resources reported on the following items:
1. Staffing.E. Mary Ward, Superintendent reported on the following items:
1. DSISD Name Recommendation Committee report was presented by Rip Gravell, Lisa Woodland, and Natalie Brewer.
2. Enrollment figures.
3. Legislative report.
4. Education Service Center Region 13 accepting applications for a position on Board.
5. Development Issues.
6. Important dates:
a) TASB Summer Leadership to be held June 8-10, 2006.
b) School Board filing began February 13 and ends March 13th.
c) School Board Academy to be held on March 2nd.
A. Lenny Olson led discussion regarding 2006 Order of Election for DSISD Board of Trustees Election in May. Following discussion, John Moore made the motion, second by Steve Benesh to adopt the 2006 Order of Election for DSISD Board of Trustees Election on May 13, 2006, to include Saturday, May 6, 2006 and the hours from 7am to 5pm each day.
B. Lenny Olson read aloud the DSISD Board of Trustees training credits as follows:
BOARD MEMBER TRAINING HOURS AS OF 02/08/06:
May 2005 to Current Total To-Date:
Benesh, Steve 14.50 42.25
Brock, Bill 8.50 60.75
Dudley, Susie 10.75 208.00
Kurpiewski, Tim 8.25 44.25
Moore, John 11.00 113.25
Oliver, Eddie 4.00 158.25
Olson, Leonard 15.25 147.50
C. Lenny Olson led discussion regarding the nomination of an Individual for the Hays Central Appraisal District Board of Trustees Vacant Position. Following discussion, Tim Kurpiewski made the motion, second by Eddie Oliver to nominate Galen Dodson for the Hays Central Appraisal District Board of Trustees vacant position.
D. Darlene Callender led discussion regarding the Gifted and Talented Task Force report. Following discussion, Susie Dudley made the motion, second by Bill Brock to approve the Gifted and Talented Task Force report as presented.
E. Mary Ward led discussion regarding the DSISD Emergency Operations Plan and the DSISD Crisis Response Plan. Following discussion, Eddie Oliver made the motion, second by Steve Benesh to adopt the DSISD Emergency Operations Plan and the DSISD Crisis Response Plan as presented.
F. Mary Ward led discussion regarding student transfer extensions. Following discussion, Steve Benesh made the motion, second by Eddie Oliver to approve student transfer extensions as recommended.
G. Lenny Olson led discussion regarding changing the regular Board meeting date in March due to Spring Break. Following discussion, Tim Kurpiewski made the motion, second by John Moore to change the regular Board meeting date March 16th to the following Thursday, March 23rd.
H. Board discussed the local policies and took the following actions:
1. DSISD Local Policies DEB, FDA & FDB: Second Reading. Following discussion, John Moore made the motion, second by Steve Benesh to approve DSISD Local Policies DEB, FDA & FDB on Second Reading.
2. DSISD Local Policy CV: Facilities Construction. First Reading. Following discussion, Steve Benesh made the motion, second by Susie Dudley to waive second reading and approve DSISD Local Policy CV: Facilities Construction on First Reading as recommended.
3. TASB Local Update 77: First Reading. Following discussion, John Moore made the motion, second by Tim Kurpiewski to adopt TASB Local Update 77 on First Reading.
I. Facility Committee Report:
1. Eddie Oliver led discussion regarding a Wastewater Treatment Application to the City of Dripping Springs. Following discussion, Eddie Oliver made the motion, second by Bill Brock to submit a Wastewater Treatment Application to the City of Dripping Springs.
2. Eddie Oliver led discussion regarding Real Estate Services. Following discussion, Eddie Oliver made the motion, second by Bill Brock to authorize the Administration to enter into a contract with Rose Real Estate for Real Estate Services as recommended.
3. Eddie Oliver led discussion regarding a storage building located at the Middle School near the tennis courts. Following discussion, Eddie Oliver made the motion, second by Bill Brock to approve a Storage Building located at the Middle School near the tennis courts when administration questions are cleared up.
VII. Steve Benesh made the motion, second by Eddie Oliver to approve Consent Agenda with the exception of new personnel contracts as presented:4. Eddie Oliver led discussion regarding a concrete wall at the softball stadium.J. Lenny Olson gave the Parks Commission report as follows:
5. Rick Conrad gave a 2005 Bond Program Status report.
1. Status of the Park Master Plan.K. Tim Kurpiewski had nothing to report for the Finance Committee.
L. Lenny Olson gave the Superintendent Search Committee report:
1. Process.
2. Timelines.
A. Minutes for the following Meetings: January 17, 2006, January 17, 2006 (4:30pm), January 19, 2006.
B. Monthly Tax/Financial Reports and Expenditures.
C. Investment Report.
D. Tax Refunds Over $500 (if submitted).
E. Budget Amendments.
F. Any Leave-Of-Absences.
A. Acquisition/Sale of Property.X. The Board reentered Open Session at 11:15pm and took the following action:
B. Discussion of Personnel, Legal, Student Discipline and/or Real Estate Matters.
1. Evaluation and Contracts for DSISD Administrative Positions.
A. Steve Benesh made the motion, second by Bill Brock to enter into a purchasing contact with DH Investments for approximately 50 acres contingent on due diligence and realtor analysis of market value.
B. Possible action on Personnel, Legal, Student Discipline and/or Real Estate Matters Pursuant to Discussion in Closed Session.
1. Contracts for DSISD Administrative Positions: John Moore Following made the motion, second by Eddie Oliver to approve contracts as recommended
2. Susie Dudley made the motion, second by Eddie Oliver to approve administrative contract recommendations as presented.
A. Budget Workshop #2: Ron Hill presented surveys on employee salaries and health benefits.
B. Wellness Policy: Darlene Callender and Gracy Capello presented a draft of Student Wellness Policy and Plan for Board members to comment. Action is requested at the April 20th Board meeting.
C. Superintendent Search Schedule update.
• The staff members of the Child Nutrition Department and Director of Food Services, Gracy Capelo led the pledge of allegiance to the American Flag and the Texas Flag.IV. Public Forum: None at this time.
• Lenny Olson invited the audience to join him in a moment of silence.
A. Mary Ward, Gracy Capelo, and Lenny Olson presented certificates to staff members of the Child Nutrition Department.
B. Dwane Shropshire, Assistant Superintendent for Business Operations had nothing to report.VI. Action/Report Items:
C. Darlene Callender, Assistant Superintendent for Curriculum and Instruction reported on the following items:
1. Library Media Handbook. Librarians, Jenny Dailey and Barbara Davidson were present to entertain questions or comments from the Board.D. Ron Hill, Director of Human Resources reported on the following items:
2. TAKS reading scores for 3rd and 5th grade.
1. Staffing.E. Mary Ward, Superintendent reported on the following items:
2. Health Care Benefits.
1. Enrollment Figures.
2. Student Code of Conduct review.
3. Legislative Report.
4. Hays County Appraisal District Board of Trustee Position: Galen Dodson
5. Task calendar update.
6. Important Dates:
a) March 28, Secondary Schools Study Group Forum and Community Leaders Breakfast.7. PTA will hold a School Board Candidate Forum.
b) April 7-9, Founder’s Day Schedule.
c) April 22, Ground Breaking for New Elementary.
8. Community-wide Health Fair at Middle School set for April 29th.
B. Ron Jones led discussion regarding the Dripping Springs Education Foundation Proposal to Fund Consultants. Following extensive discussion, Steve Benesh made the motion, second by Bill Brock to approve the Dripping Springs Education Foundation proposal to fund consultants. After further discussion, Steve Benesh amended the motion, second by Bill Brock to provide seed money/grant of up to $19,000 to the Foundation with the request that they actively seek matching funds before drawing upon that $19,000 and that the money is in connection with retention of the consultant to examine operations of the foundation.
C. Bill Foulds led discussion regarding Annexation of School Campuses into the City Limits of Dripping Springs. The Board proposed to bring the item back in April.
A. Lenny Olson led discussion regarding naming DSISD Elementary Schools. Following discussion, Steve Benesh made the motion, second by Susie Dudley to Name DSISD Elementary Schools with three traditional Springs in Dripping Springs the following to take effect July 1, 2006:
1. Primary School renamed as Dripping Springs Elementary.
2. Intermediate School renamed as Walnut Springs Elementary.
3. New Elementary in Belterra renamed as Rooster Springs Elementary.
5 Voted for: Steve Benesh, Susie Dudley, Bill Brock, Tim Kurpiewski, John Moore
1 Opposed: Lenny Olson
D. Dwane Shropshire led discussion to Set DSISD Mileage Rates. Following discussion, Tim Kurpiewski made the motion, second by John Moore to set DSISD Mileage Rates.
E. Greg Jung led discussion regarding Out-of-State Trip for DSHS Debate Team. Following discussion, Steve Benesh made the motion, second by John Moore to approve the Out-of-State Trip for DSHS Debate Team.
F. Dwane Shropshire led discussion regarding the sale of a school bus to Hays County Sheriff’s Department. Following discussion, Steve Benesh made the motion, second by John Moore to approve the sale of a 1984 model school bus to Hays County Sheriff’s Department for $1.00.
G. Greg Jung led discussion regarding ACC Dual Enrollment Courses. Following discussion, John Moore made the motion, second by Susie Dudley to approve ACC Dual Enrollment Courses.
H. Lenny Olson led discussion to change the DSISD Board of Trustees Regular May Meeting Date. Following discussion, John Moore made the motion, second by Steve Benesh to change the regular May meeting date to May 22, 2006 to canvass votes, recognize State qualifiers and winners, swear in new School Board members.
5 voted for: Lenny Olson, Steve Benesh, Bill Brock, Tim Kurpiewski, John Moore
1 abstained: Susie Dudley
I. Mary Ward led discussion regarding the TASB Local Update 77: Second Reading. Following discussion, Steve Benesh made the motion, second by John Moore to approve the TASB Local Update 77: Second Reading.
MOTION CARRIED UNANIMOUSLY
J. Facility Committee Report:
1. Rick Conrad and Dwane Shropshire gave a status report of the Bond Project.
2. Bill Brock led discussion regarding the selection of a general contractor for the DSISD Elementary #3. Following discussion, Bill made the motion, second by Tim Kurpiewski to authorize the Administration to negotiate a contract and award the bid to American Constructors as the General Contractor for DSISD Elementary #3.
3. Real Estate Services.
M. Mary Ward led discussion of an agreed-upon order regarding wells for geothermal closed loop system for DSISD Elementary #3 with the Hays-Trinity Groundwater Conservation District. Following discussion, Susie Dudley made the motion, second by Bill Brock to approve the order regarding wells for geothermal closed loop system for DSISD Elementary #3 with the Hays-Trinity Groundwater Conservation District.
N. Mary Ward led discussion regarding a special warranty deed for 19,176 square feet of land in the Belterra subdivision for the purposes of access road to 12.5 acres. Following discussion, Steve Benesh made the motion, second by Bill Brock to approve a special warranty deed for 19,176 square feet of land in the Belterra subdivision for the purposes of access road to 12.5 acres.
K. Lenny Olson gave the Parks Commission Report as follows:VII. Steve Benesh made the motion, second by Susie Dudley to approve Consent Agenda as presented:
1. Concession Stand/Restroom Facility at Sports Park.L. Tim Kurpiewski had nothing to report for the Finance Committee.
A. Minutes for the following meetings: February 16, 2006 and March 2, 2006.
B. Monthly Tax/Financial Reports and Expenditures.
C. Investment Report.
D. Tax Refunds Over $500 (if submitted).
E. Budget Amendments.
F. Any Leave-Of-Absences and/or New Personnel Contracts.
A. Mary Ward announced the following:IX. At this time, 10:24pm the Board went into Closed Session to discuss the following items:
1. Principal Selection Committee Meetings.B. Donna Janssen announced plans for Cow Patty Bingo.
2. Tiger Relay on Friday.
3. Soccer Playoffs.
4. One Act Play.
5. Academic UIL at Lake Travis.
C. Lenny Olson informed the Board of the Superintendent Search Committee Meetings.
A. Property Sale/Acquisition.
B. Discussion of Personnel, Legal, Student Discipline and/or Real Estate Matters:
1. Evaluation and Contracts for Teachers and Other Certified Professional Staff.
A. Property Sale/Acquisition: No action taken.
B. Possible action on Personnel, Legal, Student Discipline and/or Real Estate Matters Pursuant to Discussion in Closed Session:
1. John Moore made the motion to approve certified personnel contracts as presented. Second by Steve Benesh.
3. Following discussion, Tim Kurpiewski made the motion, second by Bill Brock to approve Stanberry and Associates for Real Estate Services.